Facility
Use Policy
The
Town of
1.
FACILITY
TO WHICH THIS POLICY APPLIES. This
policy shall apply to the following municipal facility in the Town of
Ferrisburgh community Center and Town
Offices:
A. Community Room
(Upstairs)
B. Meeting Room ( Downstairs)
2.
PRIORITY
OF USE. The Town of Ferrisburgh will make these facilities available on a first
come, first serve basis for individuals, groups, and organizations to rent
during the times when the facility is not being utilized for the Town of
Ferrisburgh programs or by Town staff, boards, commissions, and committees,
Ferrisburgh Grange #539, Friends of Ferrisburgh Grange, or Town sponsored
events.
3.
HOURS
OF USE. The facility is available for use during the following hours: 8 A.M. to
10 P.M Sunday thru Thursday and 8 A.M. to 11 P.M. Fri/Sat.
4.
PROHIBITIONS.
The following are strictly prohibited at the facility:
A. Candles or any open
flames
B. Tape or pins in walls
5.
OCCUPANCY.
Occupancy of the facility will be limited as follows:
Community room (upstairs) 210
Meeting room (downstairs) 60
6.
SMOKING.
Smoking is prohibited at all Town facilities.
7.
OBLIGATIONS
OF USERS. Users must return the facility in a neat, orderly and clean condition
after their use. Users will be responsible for, and liable to, the Town for all
repairs to the facility required as a result of damage caused by the users.
8.
FACILITY
RENTAL AGREEMENT. Social service and community service groups, individuals,
businesses, and non-profit groups wishing to use the facility shall be required
to execute a Facility rental Agreement for each event.
GRANGE
HALL/COMMUNITY CENTER
RENTAL
AGREEMENT
1.
RENT AND SECURITY DEPOSIT. Renter will pay the Town a rental fee of
$100.00 per hour at the signing of this Rental Agreement. Renter will also pay
the Town a security deposit of $200.00 at the signing of this Rental Agreement.
2.
OBLIGATIONS OF RENTER. At the end of the rental term, Renter will
return the Facility in a neat, orderly and clean condition. Renter will be responsible
for, and liable to, the Town for all repairs to the Facility required as a
result of damage caused by Renter and/or Renter’s guest. Renter will be
responsible for all trash disposal.
3.
OCCUPANCY. Occupancy
of the Facility will be limited to 210 persons in Community Room, 60 persons in
Meeting Room.
4.
SMOKING. Smoking is
prohibited in the Facility and on the Grounds.
5.
INSURANCE. Renter
will procure and maintain at its sole cost and expense, comprehensive general
liability insurance in which the Town of
6.
RETURN OF THE SECURITY DEPOSIT. Within three days following the Event, the
Town will inspect the Facility. If Renter and guest have not caused any damage
to the Facility or Grounds, the Town will return the security deposit to Renter
by first class mail within seven days. If Renter and guests have caused damage
to the Facility or Grounds, Town may retain all or a portion of the security
deposit. If the Town retains any of the security deposit, it will give written
notice to Renter specifying the amount retained and the reasons therefore. The
Town’s remedies for damage shall not be limited to retention of the security
deposit and the Town may pursue any additional remedies authorized by law to recover
its damages or losses.
7.
ALCOHOL. If
alcohol will be furnished, served or consumed at the Event, Renter agrees to
the following additional terms:
8.
INDEMNIFICATION AND HOLD-HARMLESS. Renter agrees to indemnify and hold the Town,
its officers, agents, and employees harmless from any loss or liability which
may result from claims of injury to persons or property from any cause arising
out of or during the use and occupancy of the Facility by Renter and Renter’s
guests, agents, or employees.
9.
ASSIGNMENT. This
Rental Agreement is not assignable to any other person or entity.
10.
CANCELLATION. The
rental fee will not be refunded if notice is received less than 7 days before
the Event, unless the Facility is subsequently rented for the same date. The
security deposit will be refunded if the Facility is not used. In the event of
a power outage or other event that may render the Facility unusable, the rental
fee and security deposit will be refunded.
11.
RIGHT OF ENTRY AND TERMINATION. The Town, its officers, agents and employees
shall have the right to enter the Facility at all times during the Event to
confirm Renter’s conformance to this agreement. If the Town determines, in its
sole judgment, that Renter has breached a term of this Agreement, the Town
shall have the right to immediate terminate this Rental Agreement prior to the
expiration of its term and prior to the conclusion of the Event without any
refund to Renter.
12.
CONFORMANCE WITH THE LAW. Renter agrees that Renter will abide by and
conduct its affairs in accordance with the Town of
This
Rental Agreement, dated ________, 20___ by and between the Town of
Ferrisburgh
and ___________________________. In
consideration of the mutual
covenants
and conditions herein, the parties agree as follows:
FACILITY.
The Town rents to Renter (circle one)
Upstairs Community
Room Or Downstairs Meeting Room
in
the Grange Hall/Community Center in
Number
of people attending _________
DATE
AND TERM. The date of the event will be ____________________from
________A.M.
/P.M. (not before 8 a.m.) until ________ A.M. /P.M. (not after 10 P.M. S-TH, 11
P.M. F-SAT) Payment should be in the form of two checks, one for the rental fee and one for the
deposit made payable to Town of
The
parties have executed this Agreement at
___________
day of ____________, 20_____
TOWN
OF
By
_______________________ _____________________
(Duly
authorized Agent
Ferrisburgh
Selectboard Chair)
Address:
____________________
Town_____________________
State __________
Zip________
Phone
____________________